QR Stock & Inventory Management for Shops
Stick a QR on every product. Staff scan it on any phone, tap add or remove, and every change is logged with a name and a time. No app to install, no scanner hardware, and no per-user fees.
Try it on your phone
A live demo is open now. Tap a demo store code, then sign in as the owner or as staff with one tap. Add and remove some stock, then open the owner's Activity log to see each change under the staff member's name. To try scanning, open QR stickers as the owner on one screen and scan a sticker with the phone camera. The demo runs in your browser with sample data and sends nothing to us.
Open the live demoThe problem, in plain terms
Tracking what came in from a supplier and what went out in a sale often depends on manual counting and memory. This is a simple scan-based system so the owner and staff can update stock in seconds, from any phone, with a clear record of every change.
- Know what is in stock at any moment, without manual counts or guesswork
- Catch mismatched counts or shrinkage early: every change is tied to a name and a timestamp
- Faster than a written register: a scan and a tap, not an entry
- One system for owner and staff, with the right access for each role
What it looks like
Add, remove or set the count
After the scan, one screen: pick add, remove or set, type the quantity, save.
Products with cost and sale price
The owner manages products. The cost price is visible to the owner only.
Every change, with a name and a time
Search by product, person or note. Entries cannot be edited.
Your shop's name and colours
The same system, dressed as your shop. Logo, colours and fonts are yours.
Made for shops like yours
The same system, explained for the way these shops count stock.
Interior & furnishing shops
Boards, laminates, fittings, lights and fabric, by the sheet, pair, roll and metre. →
Hardware & paint shops
Small items, busy counters, paint tins, and a cost price staff never see. →
See it alongside our other products on the apps page.
How it works
- 1
Stick a QR on every product
Each product gets a QR sticker and a simple visible number (for example "Product #10") for quick reference. QR stickers are generated for up to 100 products.
- 2
Everyone gets their own login
The owner and each staff member get their own username and password. No email address and no app installation needed.
- 3
Scan and update
Open the site on any phone, log in and scan the sticker with the camera. During a bulk delivery, a "scan next" button lets staff go through several products back to back without leaving the page.
- 4
Add, remove or set the count
A simple screen shows the product. Tap to add stock (purchase), remove stock (sale) or set the count directly, for example to match a manual count you have already done.
- 5
Every change is logged
Each change is recorded with who made it, when, and the quantity. If counts are ever questioned, there is a full history to check.
- 6
Owner dashboard, simple staff view
The owner manages products, pricing, product aliases and staff logins. Staff only see the stock-update screen and cannot edit prices or product details.
Pricing
Simple and flat. The final quote is confirmed after we understand your products and team.
One-time setup
₹50,000
Covers everything under "What's included" below, with QR stickers generated for up to 100 products.
Ongoing support
₹5,000 / month
Covers hosting and running costs, bug fixes, small tweaks, and support for new products beyond the initial 100.
Vendor actuals are extra
Third-party costs such as QR sticker printing and delivery are billed at actual cost, with no markup. The same applies to reprints and to sticker sets beyond the first 100 products.
Payment: 50% to begin, 50% on go-live. Typical delivery is about 3 weeks from kickoff.
Built to scale with you, at no extra per-user cost
The system comfortably supports your full team from day one, for example 5 staff logins across 10 devices. Many off-the-shelf inventory apps charge per user and per device, which adds up quickly. Here the monthly fee stays flat: adding another staff member or another device costs nothing extra.
Your data stays yours
Your stock and sales records live in your own system. They are never sent to, shared with or visible inside Tally, Vyapar or any other third-party software, and you keep full ownership and control at all times.
What's included
- QR stickers generated for up to 100 products
- Secure login for the owner and all staff
- Owner dashboard: products, pricing and product aliases
- Staff view: quick scan-based stock add/remove, nothing else editable
- In-page continuous scanning for fast, multi-item updates
- Full activity log by user, time and quantity
- Hosted securely on your own subdomain (for example admin.yourshop.com)
- Works in any smartphone or computer browser, no app installation
Not included
- Barcode scanner hardware or barcode-specific equipment
- Printing and delivery of QR stickers (vendor actuals, see below)
- Integration with Tally or any accounting software: stock is tracked independently, and reconciling with your accounts stays a manual process
- Customer-facing QR pages and public website stock sync (planned for a later phase, quoted separately)
- Offline use: an internet connection is needed to log a stock update
- Physical stocktaking or counting: this is software that records the counts you give it, and no manual labour is included
Planned for later
Natural next steps once the core system is live and working day to day. These are not part of the price above and are scoped and quoted separately.
- Letting customers scan the same stickers to view the product on your public website (no sticker reprint needed)
- Keeping your website's product listings up to date with live stock and availability
- Connecting stock data with your accounting software
Need a website for the shop as well? See our Discoverability Setup, or browse all services.
Frequently Asked Questions
How much does the inventory and QR stock management system cost?
₹50,000 one-time setup, plus ₹5,000 per month for hosting, running costs, bug fixes, small tweaks and support. Vendor actuals such as QR sticker printing and delivery are billed extra at cost. The final quote is confirmed after we understand your products and team.
Is there a per-user or per-device fee?
No. The monthly fee is flat. A team of, say, 5 staff logins across 10 devices is covered by the same ₹5,000 per month, and adding another staff member or device costs nothing extra. Many off-the-shelf inventory apps charge per user or per device.
Can we try it before we decide?
Yes. A live demo is open at qr.groverhq.com. Tap a demo store code (Urban Interiors, or Sagar Hardware & Paints to see how a shop's own name and colours look), then sign in as the owner or as staff with one tap. Add and remove some stock, then open the owner's Activity log to see each change under the staff member's name. To try scanning, open QR stickers as the owner on one screen and scan a sticker with the phone camera. The demo runs in your browser with sample data and sends nothing to us.
Do we need a barcode scanner or an app?
No. Staff scan the QR sticker with the phone camera inside the browser. There is no scanner hardware, no app to install and no per-device setup.
What are vendor actuals?
Costs paid to third parties, such as printing the QR stickers and having them delivered to you. We pass these on at actual cost, with no markup. The first set of QR stickers is generated for you; printing and delivery are billed at actuals, as is any reprint or sticker set beyond the first 100 products.
Does it work offline or connect to Tally?
It needs an internet connection to log a stock update. It does not connect to Tally or other accounting software; stock is tracked independently in this system and reconciled with your accounts manually. Accounting connections can be scoped later.
Who owns our stock data?
You do. Your stock and sales records live in your own system and are not sent to, shared with or visible inside any third-party accounting or billing software.
What are the payment terms and timeline?
50% to begin and 50% on go-live. Delivery is typically about 3 weeks from kickoff.
Ready to stop counting stock by hand?
Message us on WhatsApp. Tell us roughly how many products and staff you have, and we'll reply with scope and a clear quote.
Chat on WhatsApp